Development of new formats for activity report and minute used by the Japan Dietetic Association–Disaster Assistance Team

DOI Open Access
  • Kai Misaki
    ex-Department of Nutrition and Food Science, Ochanomizu University
  • Sudo Noriko
    Natural Science Division, Faculty of Core Research, Ochanomizu University Evidence Team, Committee of JDA-DAT, The Japan Dietetic Association
  • Tsuboyama-Kasaoka Nobuyo
    Evidence Team, Committee of JDA-DAT, The Japan Dietetic Association Department of Nutritional Epidemiology, National Institute of Health and Nutrition, National Institutes of Biomedical Innovation, Health and Nutrition
  • Ozaki Ayako
    ex-Department of Nutrition and Food Science, Ochanomizu University
  • Shimoura Yoshiyuki
    Evidence Team, Committee of JDA-DAT, The Japan Dietetic Association Department of Nutritional Management, Hyogo Cancer Center

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  • 日本栄養士会災害支援チーム（JDA-DAT）が使用する活動記録票・議事録用紙の検討

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The Japan Dietetic Association dispatched volunteer members to the affected areas of the Great East Japan Earthquake. They engaged in nutrition assistance and submitted “activity reports”. Flaws in the open-ended activity report included (1) it took an effort to search for the wanted information, (2) the amount of description and kind of information varied by reporters. Since its format was unsuitable to immediately grasp the activities, we developed a new format (revised first version) that addressed the flaws observed in 481 activity reports and revised (revised second version). These versions were evaluated by a total of 135 participants in the third and fourth “Japan Dietetic Association-Disaster Assistance Team (JDA-DAT) leader training courses” and the latest version was developed based on 124 evaluation sheets. In our latest version, (1) reporters can roughly classify the information while filling up since the latest version specifies what and where they should entry, (2) time for entry as well as analysis of information will be shorten by referring an example of description and abbreviation list of frequently appearing words. The latest version will be used when JDA-DAT is dispatched.

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